The report found that while nine Apple iMac computers, valued at $16,251, were stolen from one classroom on campus, the college’s own records only recorded seven were stolen.
HOLYOKE – A recent state audit revealed that Holyoke Community College had inadequate controls to protect equipment and property from theft or misuse.
That audit, from July 1, 2010 to September 30, 2011 listed the theft of nine computers with a combined value of more than $18,000 and another five computers, valued at $6,469 could not be found on campus.
The audit determined that HCC’s electronic inventory was out of date and non-compliant with state and college policies. It also determined that the college lacked documentation on disbursement and use of gasoline used by its maintenance and security staff.
William J. Fogarty, HCC vice president for administration and finance, acknowledged the audit and its findings saying “We take very seriously our role as custodian of public assets funded by the taxpayers and our students and the state audit provides an opportunity to improve our performance. There are always things we can do to improve and our controls were not at the level they should have been.”
State Auditor Suzanne M. Bump, who released the findings Wednesday said that the college has responded “positively to all findings.”
Bump called on the college to update policy and procedures to comply with state regulations and provided Fogarty and other school officials with recommendations to meet state requirements on inventory and other state report regulations.
The audit, Bump said revealed HCC had inadequate controls to protect its property against theft and that some stolen items were not reported to her office as required by state law.
“Without a current and complete inventory HCC is exposed to potential loss, theft or misuse of property,” said Bump.
The audit targeted financial management internal controls over food service, student activity account, trust funds and property and equipment. HCC had adequate internal controls and complied with applicable laws, rules and regulations for areas reviewed, the report states.
The report found that while nine Apple iMac computers, valued at $16,251, were stolen from one classroom on campus, the college’s own records only recorded seven were stolen. Also, two Lenovo laptop computers, value $2,000, were reported stolen to campus police but no report to the state auditor was made.
The audit also states that lack of records on gasoline usage made fuel vulnerable to waste and misuse. HCC expended $45,829 for 14,425 gallons of fuel during the audit period.
Fogarty said “the broad scope of the audit, the fact that findings were limited to three areas, allows us to give each of them immediate and thorough attention. We have outlined the steps we are taking to fully comply with state standards in the ‘Auditee’s Response’ section of the audit report.”
HCC has a current enrollment of about 12,500 credit and non-credit students.